What is Preventative Building Maintenance?

Why preventive building maintenance is a necessity

When you think about it, everything that is required to run effectively and efficiently requires maintenance. The car you own is serviced annually, the boiler at home is serviced, as is your gas oven, your log burner and road bike. The building in which you run your business from should not be treated any differently.

Think of preventative building maintenance as your necessary ‘service’. The building should be thoroughly inspected, both inside and outside, to monitor for signs of wear and tear or danger and then acted upon to ensure a building, and therefore business, that runs continually and effectively.

Preventative Building MaintenancePreventative building maintenance should not be a luxury

It is an essential part of the running of your business. By regularly inspecting your building, you are not only taking an active part in maintaining a safe environment: you are ensuring that profits are not lost through avoidable repairs or loss of productivity. Aside from the above, your building provides your customers with an image about who you are as a business. A shabby building may cause a potential customer to look elsewhere.

From the small to the large

The maintenance program is a process from the very beginning of your business, whether you have bought an existing building or are planning a new build. An inspection of the premises should identify all areas that will need review and upkeep. This should be thorough and include everything from the lightbulbs in the office, to the heating and ventilation systems and the exterior paintwork and fencing.

What should a preventative maintenance schedule look like?

That depends on your building. Obviously a larger or older building may take more effort to maintain than a smaller or younger building but, by following a plan similar to the one outlined below, you should cover most of the key areas.

Sample plan

  1. Keep all documentation and records up to date

This should include the work history for every individual piece of machinery or apparatus. All instruction manuals should be filed and easy to locate. Gas safety records, electrical inspections, fire safety reports should also be easily accessible.

  1. Regular inspection

How regular will again depend on the size of the building but inspection should cover all apparatus and areas and be well reported. You may wish to take photos.

  1. Identify all areas requiring preventive maintenance

Once the inspection is done, devise a schedule to include when the work will be carried out and by whom, Ensure records are kept and that those carrying out the inspections and work are accountable for their tasks.

Detail is key

When devising a preventive maintenance program you can not be too thorough. By carrying out the above, you are taking essential steps to ensuring you run a safe, efficient and ultimately profitable business.

For more information on any of the above, please feel free to get in touch with us and ST Maintenance Solutions will be able assist you with devising a program to meet your individual needs.

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